Administration & Communications Assistant

Full-time, Human Resources

Illinois, United States Apply Now Apply until: Open until further notice

Responsibility

Administration & Communications Assistant


Key Objectives/Principal Accountabilities
 
•General Administrative Support Duties.  Provide general administrative support to the ESD senior managers and secondary support to their direct reports (and teams) based in Chicago including but not limited to: maintaining files and office supplies; building distribution lists and organizational charts; preparing spreadsheets, presentations and correspondence; and otherwise relieving managers of administrative details.   Assist with travel arrangements and expense reporting; order business cards, subscriptions, and office supplies; provide expertise and assistance with office equipment; sort and distribute incoming mail and faxes; answer and route calls and messages effectively.
•Meeting Planning.  Handle logistics for onsite and offsite meetings, seminars and conferences including contract negotiation for meeting space, food and beverage, sleeping rooms, and other accommodations.  Create project and communication plans to manage the meetings.  Communicate with participants as directed.  Coordinate multiple presentations for events.  Very limited travel may be required periodically to support off-site meeting coordination.
•Special Projects.  Work independently on special nonrecurring and ongoing projects.  Under general direction, act as project coordinator for special projects at the request of the management team and staff.  Provide data gathering and reporting as needed.
•SharePoint.  Collaboratively work to design, create, and maintain various SharePoint sites.  Provide, communicate, and maintain access to individuals appropriately.  Provide advice to others as a SharePoint “super-user.”
•Communications.  Assist with various employee communications initiatives under directions.  This may involve writing, proofreading, producing/printing, and distributing. 
•HR Support.  Assist with various HR projects as needed (org charts, data analysis, posting positions, organizing candidate interviews and travel, reporting, etc. within the business unit)
•Coordinate with AP and vendors to ensure prompt payment of invoices in SRM system.
•Also, Editor of EPM for the mandatory monthly corporate reporting according to strict schedules and deadlines.
•Act as back-up support in the absence of other administrative assistants.
•Perform other duties as assigned.

Job Requirements

Requirements for the Position:
 
•Associates degree and 2-5 years of administrative experience supporting senior managers with direct reports. 
•General computer “savviness” required.  Computer proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) a must.  Moderate to strong expertise with SharePoint required (document management; site design, creation, and maintenance; user access management).  Experience with graphics and organizational chart software a plus. 
•Excellent verbal and written communication skills; the ability to speak and write clearly and effectively and to communicate across all levels of the organization is key. 
•Strong work ethic and good organizational skills; the ability to meet deadlines, set priorities, and use time effectively to accomplish tasks.  The ability to manage work from a variety of sources and respond in a timely way to all is critical.
•Excellent interpersonal skills; the ability to develop and maintain good working relationships and work productively with others in a team environment.
•Must be proactive and have the ability to handle confidential information in a professional manner.
•Most be self-directed with the ability to work very independently.

Vacancy data
Closing date
Open until further notice
Vacancy number
190002YW
Organization
Continent
North America
Country
United States
State/Region/Province
Illinois
Site
Chicago
Business unit
Human Resources
Job characteristics
Job family
Facilities
Hierarchy level
Professional/Experienced/Specialist
Full time/part time
Full-time
Contract type
Permanent

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About Nouryon

We are a global specialty chemicals leader. Industries worldwide rely on our essential chemistry in the manufacture of everyday products such as paper, plastics, building materials, food, pharmaceuticals, and personal care items. Building on our nearly 400-year history, the dedication of our 10,000 employees, and our shared commitment to business growth, strong financial performance, safety, sustainability, and innovation, we have established a world-class business and built strong partnerships with our customers. We operate in over 80 countries around the world and our portfolio of industry-leading brands includes Eka, Dissolvine, Trigonox, and Berol.

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